How do you organize your library budget?
I create a Google spreadsheet for each line item with the final amount. Anytime I spend money from the budget, I enter into the spreadsheet. Setting up a formula, the entered amount subtracts from the allotted amount for that line item.
Our line items include databases, supplies, AV supplies, and library books. Like most of us, I wish we had more money to provide greater access to resources for our students and staff. I am thankful for the numbers I do have and we are always looking for ways to be more efficient with our spending. I am thankful for grants and our PTO that support library needs as well.
Every quarter, I ask the building bookkeeper to print out a report of expenses for each line item. I compare it to my spreadsheet numbers and adjust when needed.
